SharePoint Incoming email

The incoming e-mail feature of Microsoft SharePoint Server 2010 enables SharePoint sites to receive and store e-mail messages and attachments in lists and libraries. 

A) Get IP assigned to hostname

Perform the following steps on the server that has the Service "Microsoft SharePoint Foundation Incoming E-Mail" started

B) Install IIS 6.0 Manager  - With windows2008, SMTP requires the INETMGR from IIS6

1. Verify that you have the following administrative credentials:
• You must be a member of the Administrators group on the local computer.

2. Click Start, point to Administrative Tools, and then click Server Manager.

3. In Server Manager, click Roles.
4. In Role Services, click Add Role Services.
5. On the Select Role Services page, select Management Tools and IIS 6 Management compatibility, and then click Install.

C) Install the SMTP service

1. Verify that you have the following administrative credentials:
• You must be a member of the Administrators group on the local computer.

2. Click Start, point to Administrative Tools, and then click Server Manager.

3. In Server Manager, click Features.

4. In Features Summary, click Add Features to open the Add Features Wizard.

5. On the Select Features page, select SMTP Server.

6. In the Add Features Wizard dialog box, click Add Required Features, and then click Next.

7. On the Confirm Installation Selections page, click Install.
8. On the Installation Results page, ensure that the installation finished successfully, and then click Close.

D) Configure the SMTP service

1. Verify that you have the following administrative credentials:
• You must be a member of the Administrators group on the local computer.

2. Click Start, point to Administrative Tools, and then click Internet Information Services (IIS) 6.0 Manager.
3. In IIS Manager, expand the server name that contains the SMTP server that you want to configure.

4. Right-click the SMTP virtual server that you want to configure, and then click Start.

5. Right-click the SMTP virtual server that you want to configure, and then click Properties.

6. On the Access tab, in the Access control area, click Authentication.

7. In the Authentication dialog box, verify that Anonymous access is selected.

8. Click OK.

9. On the Access tab, in the Relay restrictions area, click Relay.

10. To enable relaying from any server, click All except the list below.

11. To accept relaying from one or more specific servers, follow these steps:
1. Click Only the list below.
2. Click Add, and then add servers one at a time by IP address, or in groups by using a subnet or domain.
3. Click OK to close the Computer dialog box.

12. Click OK to close the Relay Restrictions dialog box.

13. Click OK to close the Properties dialog box.

 Set the SMTP Service to start automatically

1. Click Start, point to Administrative Tools, and then click Services.

2. In Services, right-click Simple Mail Transfer Protocol (SMTP), and then select Properties.

3. In the Simple Mail Transfer Protocol (SMTP) Properties dialog box, on the General tab, in the Startup type list, select Automatic.

4. Click OK.

F) Configure incoming e-mail from Central Administration:

1. Verify that you have the following administrative credentials:
• You must be a member of the Administrators group on the computer that is running the SharePoint Central Administration Web site.

2. In Central Administration, click System Settings.

3. On the System Settings page, in the E-Mail and Text Messages (SMS) section, click Configure incoming e-mail settings.

4. If you want to enable sites on this server to receive e-mail, on the Configure Incoming E-mail Settings page, in the Enable Incoming E-Mail section, click Yes.

5. Select the Advanced settings mode and can specify a drop folder

G) After configuring incoming e-mail, site administrators can configure e-mail–enabled lists and document libraries.